Administrative Assistant

Location:	Cape Town
Education level:	Diploma
Job level:	Junior/Mid
Own transport required:	Yes
Type:	Permanent
Company:	Conversion Science

A digital marketing agency in Cape Town is seeking an administrative assistant to support executives, managers, and team members. This role requires a range of tasks to ensure a well-organised and efficient workplace. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, assist with projects, and support data entry and file management.

Role and responsibilities

• Manage and organise electronic files and documents
• Assist in maintaining accurate and up-to-date financial records, including accounts payable and receivable
• Assisting with organizing and coordinating staff events, including team-building activities, social gatherings, and celebrations, ensuring successful execution and positive employee engagement
• Schedule lectures, meetings and manage calendars
• Assist with client queries
• Assist with data entry and record-keeping
• Arrange for IT support and correspond with IT professionals to resolve technical issues
• Perform other administrative duties as assigned
• Accurately fill in and maintain attendance registers for staff, ensuring records are up-to-date
• Assist with internship reporting
• Assist with internship recruitment
• Manage and update the asset register, accurate records, and efficient resource utilization
• Provide support for various project management tasks
• Assist senior staff in verifying meeting notes and ensuring the completion of action items.

Education, experience and competencies

• Three-year diploma
• Bookkeeping experience is advantageous
• Prior administrative experience 
• Valid drivers licence - Own vehicle for errands
• Excellent written and verbal communication skills
• Strong organisational and time-management skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and remotely with minimal supervision
• Exceptional accuracy and attention to detail

To apply 

Please send your CV, copy of ID, and motivational letter to (recruitment@conversionscience.co.za)
Please note that if you have not been contacted within 3 days your application is unsuccessful

Posted on 26 Aug 10:29, Closing date 25 Oct