Events Coordinator

Remuneration:	market-related
Location:	Johannesburg, Rosebank
Job level:	Mid/Senior
Own transport required:	Yes
Travel requirement:	Occasional
Type:	Permanent
Company:	Worx Group

We're growing our team!

Do you have what it takes to be a part of our high-performing team? Let’s find out…

With over twenty years in the events and brand activations industries, Worx Group is what you would call a 'full-service agency,' but we specialise in creating and facilitating unique brand experiences by embracing every part of the process – from creative and strategic development to execution and redistribution. We are about big ideas that drive strategic outcomes.

At Worx Group, we help our clients connect to their teams and their consumers. We help them drive their strategy and enable their brand values. We are creatives, with a flair for the tactical.

Our coordinators are primarily responsible for providing support to the project manager in executing the creative/strategic direction across multiple projects in both live and virtual environments, using a combination of hard and soft skills to complete daily duties. They are enthusiastic team players with a strong work ethic, capable of handling tight deadlines, working independently with minimal supervision, and adapting to dynamic environments. Are you?

Non-negotiables

• Relevant experience: Significant experience in event coordination and administration (three years minimum). Experience with event company procedures or similar event management systems is a plus.
• Project management: Ability to manage multiple projects simultaneously, balancing precise execution of daily tasks (in line with best practices), with the ability to build and maintain strong relationships with clients, internal teams, and external vendors.
• Administrative excellence: Demonstrate exceptional administrative skills, as this constitutes a major part of the role. Proficiency with spreadsheets, lists, databases, and detailed document drafting is essential. You will be the driving force behind our internal processes being consistently met.
• Detail obsessed: A keen eye for detail and quality control skills are a must, as a significant part of your time will be spent working with spreadsheets/lists/databases, drafting documents containing extensive detail, reviewing internal and vendor documents, and general record-keeping.
• Research and analysis: Conduct thorough research, analyse information, and interpret details to deliver effective solutions. This requires critical thinking, problem-solving, strict time management, and strong communication skills.
• Task management: Meet project milestones and deadlines, and support the project manager in coordinating efforts with internal teams and external vendors for successful outcomes.
• Vendor relations: Our vendors play a key role in our success. It’s essential to build and maintain strong relationships with them while employing a refined approach to negotiations.
• Technical skills: Proficient in MS Office Suite, cloud-sharing and collaboration platforms, project management software, and AI tools.
• Communication: Exhibit effective written and verbal communication skills while interacting with clients, vendors, and internal teams.
• Flexibility: Ready to travel and work extended hours, including weekends, evenings, and public holidays. Comfortable working in both indoor and outdoor environments, depending on the nature of the event.
• Own transport: A valid driver's licence and own vehicle.

You must also demonstrate the following:

• While budget creation and management aren’t primary responsibilities, you should be comfortable navigating budgets, as you’ll frequently reference them when working with vendors, raising purchase orders, and supplier invoices, and updating certain financial elements.
• Excel in high-pressure situations, managing challenges like scope changes, limited resources, and tight deadlines while problem-solving efficiently.
• Strong interpersonal skills, with the ability to adapt effortlessly to both in-office and on-site environments.

If this sounds like you, please apply with the following:

• A resume detailing your relevant experience
• A portfolio showcasing key events, projects, or campaigns you’ve worked on, including a breakdown of your core contributions to those events/projects/campaigns
• Your desired take-home salary

Place of work

Our offices are based in the Rosebank business hub. This is an office-based position with occasional work on-site at venues/studios, during site recces, set-up days, and event days. It does not offer work-from-home or hybrid arrangements.

Office hours

08:30 am-5:00 pm, Monday to Friday

What we offer

• Competitive salary depending on experience
• Twenty-one days annual leave, exclusive of public holidays
• Extended ‘free’ leave days during the December/January break
• A modern, professional, and progressive work environment with great exposure to leading industry practices

Submission deadline: 15 October 2024

Please note: Although all submissions will be reviewed, only successful candidates will be contacted.



Posted on 16 Sep 15:58, Closing date 15 Oct