Administrative Assistant
Location: | Cape Town |
Education level: | Diploma |
Job level: | Junior/Mid |
Own transport required: | Yes |
Type: | Permanent |
Company: | Conversion Science |
A digital marketing agency in Cape Town is seeking an administrative assistant to support executives, managers, and team members. This role requires a range of tasks to ensure a well-organised and efficient workplace. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, assist with projects, and support data entry and file management.
Role and responsibilities
- Manage and organise electronic files and documents
- Assist in maintaining accurate and up-to-date financial records, including accounts payable and receivable
- Assisting with organizing and coordinating staff events, including team-building activities, social gatherings, and celebrations, ensuring successful execution and positive employee engagement
- Schedule lectures, meetings and manage calendars
- Assist with client queries
- Assist with data entry and record-keeping
- Arrange for IT support and correspond with IT professionals to resolve technical issues
- Perform other administrative duties as assigned
- Accurately fill in and maintain attendance registers for staff, ensuring records are up-to-date
- Assist with internship reporting
- Assist with internship recruitment
- Manage and update the asset register, accurate records, and efficient resource utilization
- Provide support for various project management tasks
- Assist senior staff in verifying meeting notes and ensuring the completion of action items.
- Three-year diploma
- Bookkeeping experience is advantageous
- Prior administrative experience
- Valid drivers licence - Own vehicle for errands
- Excellent written and verbal communication skills
- Strong organisational and time-management skills
- Proficiency in Microsoft Office Suite
- Ability to work independently and remotely with minimal supervision
- Exceptional accuracy and attention to detail
Please send your CV, copy of ID, and motivational letter to (recruitment@conversionscience.co.za)
Please note that if you have not been contacted within 3 days your application is unsuccessful
Posted on 26 Aug 10:30, Closing date 25 Oct
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