Receptionist

Remuneration:	R12000 - R12000 per month cost-to-company
Location:	Langlaagte
Education level:	Diploma
Job level:	Junior/Mid
Own transport required:	Yes
Type:	Permanent
Reference:	#FP143
Company:	Finding Personnel

Job title: Receptionist / Office Administrator

Area: Langlaagte, Johannesburg

Industry: Board and Timber Manufacturers

Salary / CTC: R 12 000 (depending on experience qualifications and current earnings)

Report to: Procurement Manager

Job summary:

Our client is seeking a skilled Receptionist / Office Administrator to join their team at a leading manufacturing company. The role involves managing front desk operations, assisting with administrative tasks, and providing support to the procurement department under the guidance of the Procurement Manager.

Key responsibilities:

Reception duties:

• Greet and welcome visitors in a professional manner as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, brochures).
• Provide basic and accurate information in person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

 Administrative support:

• Assist in handling day-to-day administrative tasks.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage office supplies inventory and place orders as necessary.

Procurement assistance:

• Support the Procurement Manager with administrative tasks related to purchasing and procurement activities.
• Prepare and process purchase orders and invoices.
• Maintain vendor relationships and manage vendor inquiries.

Documentation and Filing:

• Organise and maintain documents, records, and reports.
• Ensure proper filing of documents both electronically and physically.

Communication:

• Liaise with internal departments and external stakeholders as needed.
• Handle correspondence and inquiries efficiently.

General Office Maintenance:

• Assist in ensuring the office environment is safe and clean.
• Monitor and report maintenance issues.

Requirements and Skills:

• Proven 3 – 5 years’ work experience as a Receptionist, Front Office Representative, Office Administrator, or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills.
• Multitasking and time-management skills, with the ability to prioritise tasks.
• Willing to complete a psychometric test
• High school degree; additional certification in Office Management is a plus.

Preferred qualifications:

• Experience in the timber or construction industry is advantageous.
• Knowledge of basic accounting principles.
• Familiarity with procurement processes and terminology.

Personal attributes:

• Proficient in English and Afrikaans
• Able to start employment 1 August 2024
• High levels of integrity
• Punctual
• Relate to all levels of employment
• Customer service centric approach
• Professional demeanour and strong interpersonal skills.
• Ability to multitask and handle pressure in a fast-paced environment.
• Dependable and trustworthy with sensitive information.
• Positive attitude and a proactive approach to work.

Working conditions:

• Full-time position based at our office location.
• Normal office hours, Monday to Friday, with occasional overtime as required.

This job specification outlines the primary responsibilities and qualifications required for the Receptionist / Office Administrator position reporting to the Procurement Manager at the board and timber company.

Posted on 12 Jul 10:51, Closing date 10 Sep