Dealership Debtors Clerk/ Cashbook

• To ensure that the debtors book is in accordance with company policy
• To follow up all outstanding debts, including requesting outstanding POD's/Invoices from departments and report to the Accountant any debtor which might be at risk
• Debtors reporting: 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly
• Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms
• Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days
• Parts & Service debtor discounts to be processed. 
• DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable
• All F&I income ie. IUM/ Paintprotector/Dealer leads to be processed according to remittances
• Sundry invoices & credit notes to be raised when applicable 
• Daily Banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccurracies or risk to be escalated immediately to the Accountant/FM
• Staff Debtors processing, allocation and reconcilling
• Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval
• Once account is approved - credit limits may only be amended with DP approval
• Carry out additional reasonable duties from time to time at the discretion of management

• Debtors statements to be sent out on the 1st of Every month
• Follow up on unpaid invoices twice per week
• Ops feedback to be sent every Tuesday prior to cut off time stipulated
• Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant

1. All receipting and debtors allocations must be finalised
2. All DIC and Debtors discounts must be processed - DIC to be reconcilled to Seriti and DIC r
3. DIC to be reconcilled to Seriti and DIC to be raised for amounts not yet paid
4. COH/till accounts must be clean/reconcilled and balanced
5. COH and till recons must be submitted to Accountant/FM with all balances explained in detail

• Prior working experience - preferably with high-volume transactions
• Autoline/Kerridge/Drive
• Microsoft Office - Excel with vlookup is required but can be taught

• Good knowledge of reconcillations 
• Good communication and conflict management
• Ability to work well in a team and to problem solve effectively
• Attention to detail and accuracy is essential
• Strong time management and disciplines