Receptionist

Remuneration:	R12000 - R12000 per month cost-to-company
Location:	Langlaagte
Education level:	Diploma
Job level:	Junior/Mid
Own transport required:	Yes
Type:	Permanent
Reference:	#FP143
Company:	Finding Personnel

Job title: Receptionist / Office Administrator

Area: Langlaagte, Johannesburg

Industry: Board and Timber Manufacturers

Salary / CTC: R 12 000 (depending on experience qualifications and current earnings)

Report to: Procurement Manager

Job summary:

Our client is seeking a skilled Receptionist / Office Administrator to join their team at a leading manufacturing company. The role involves managing front desk operations, assisting with administrative tasks, and providing support to the procurement department under the guidance of the Procurement Manager.

Key responsibilities:

Reception duties:

Greet and welcome visitors in a professional manner as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen, and forward incoming phone calls.
Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, brochures).
Provide basic and accurate information in person and via phone/email.
Receive, sort, and distribute daily mail/deliveries.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
Order front office supplies and keep an inventory of stock.
Update calendars and schedule meetings.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Administrative support:

Assist in handling day-to-day administrative tasks.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Manage office supplies inventory and place orders as necessary.

Procurement assistance:

Support the Procurement Manager with administrative tasks related to purchasing and procurement activities.
Prepare and process purchase orders and invoices.
Maintain vendor relationships and manage vendor inquiries.

Documentation and Filing:

Organise and maintain documents, records, and reports.
Ensure proper filing of documents both electronically and physically.

Communication:

Liaise with internal departments and external stakeholders as needed.
Handle correspondence and inquiries efficiently.

General Office Maintenance:

Assist in ensuring the office environment is safe and clean.
Monitor and report maintenance issues.

Requirements and Skills:

Proven 3 – 5 years’ work experience as a Receptionist, Front Office Representative, Office Administrator, or similar role.
Proficiency in Microsoft Office Suite.
Hands-on experience with office equipment (e.g., fax machines and printers).
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organisational skills.
Multitasking and time-management skills, with the ability to prioritise tasks.
Willing to complete a psychometric test
High school degree; additional certification in Office Management is a plus.

Preferred qualifications:

Experience in the timber or construction industry is advantageous.
Knowledge of basic accounting principles.
Familiarity with procurement processes and terminology.

Personal attributes:

Proficient in English and Afrikaans
Able to start employment 1 August 2024
High levels of integrity
Punctual
Relate to all levels of employment
Customer service centric approach
Professional demeanour and strong interpersonal skills.
Ability to multitask and handle pressure in a fast-paced environment.
Dependable and trustworthy with sensitive information.
Positive attitude and a proactive approach to work.

Working conditions:

Full-time position based at our office location.
Normal office hours, Monday to Friday, with occasional overtime as required.

This job specification outlines the primary responsibilities and qualifications required for the Receptionist / Office Administrator position reporting to the Procurement Manager at the board and timber company.

Posted on 12 Jul 10:51, Closing date 10 Sep