Receptionist

Remuneration:	R10000 - R13000 per month
Location:	Cape Town
Reference:	#CAW006277/JH
Company:	SydSen Recruit

Main job purpose:

To manage all initial interactions (face-to-face and telephonic) with stakeholders, employees, and visitors. Additionally, to support the senior personal assistant and administration team with workflow across all the group’s business units.

Requirements:

• Own vehicle is essential.
• Minimum of three to five years’ experience in a reception/admin support role is required.
• Intermediate to advanced skills in Microsoft Office, including Excel, Word, and PowerPoint.
• Deadline-driven and team-oriented individual.
• Strong organisation and planning skills.
• Attention to detail – timely and accurate information/reporting is essential.
• Excellent interpersonal skills.
• Ability to work and perform under pressure.
• Ability to manage multiple tasks/projects with minimal supervision.
• Strong oral and written communication skills (in English and Afrikaans).
• Positive attitude and professional demeanour.
• Must be able to work with confidential information.

Main responsibilities:

• Greet and welcome all guests upon arrival.
• Direct visitors to the appropriate person/office.
• Answer, screen, and forward incoming phone calls and emails.
• Assist with daily communication to sales, admin, and management departments.
• Ensure the reception area is tidy and presentable.
• Daily monitoring and management of admin display systems (DSTV, CCTV).
• Maintain office security by following safety procedures and controlling access.
• Schedule services for office equipment (printers, copiers, aircons, etc.), with pre-authorisation from the business department financial manager.
• Support and assist the senior personal assistant.
• Manage courier services with pre-authorisation.
• Update Microsoft 365 calendars and schedule meetings as requested.
• Send daily updates to the senior personal assistant.
• Arrange travel and accommodation, including flights, car hire, boarding passes, and prepare travel packs.
• Manage and order office supplies, perform daily and monthly reconciliations, and obtain pre-authorisation for purchases.
• Keep updated records of office expenses and submit monthly reconciliation to the financial manager.
• Perform clerical duties as requested.
• Keep a schedule of maintenance department tasks and report weekly to HR and the senior personal assistant.
• Manage meeting room bookings, organise cleaning, and arrange refreshments.
• Assist with marketing and related events (promotions and producer days).
• Assist with presentations for meetings with employees, producers, and buyers.
• Manage corporate clothing, ordering, issuing, and stock reconciliation.
• Provide admin support when employees are on leave.
• Assist with ad hoc duties as requested.

Interpersonal and influencing skills:

• Self-confident, determined, and sets a positive example.
• Positive mindset and healthy attitude.
• Clear and logical communicator (both oral and written).
• Able to earn respect and influence others through behaviour.
• Professional standards and positive approach when carrying out work.
• Confident and professional telephone manner.

Please note, only candidates with the required experience will be contacted. If you are not contacted within fourteen days, please consider your application unsuccessful.

Apply now!

Posted on 03 Oct 10:56, Closing date 2 Nov